Insights · Guide
What is an RFQ?
A request for quote, explained for first-time importers.
An RFQ (request for quote) is a message you send to suppliers asking them to price a specific product. The clearer it is, the easier it is to compare the answers.
What a good RFQ usually includes
- Product description: what it is, model or part numbers, ratings (for example voltage, power or IP rating), materials and dimensions. Datasheets or drawings help.
- Quantity: how many units, and whether you expect to reorder.
- Packaging and labelling: pallets, cartons, labelling and any special handling, for example for batteries.
- Destination: where the goods need to go, such as your warehouse city.
- Timing: when you would like the goods.
- Standards: certificates and test reports your market expects, such as CE or UKCA in Europe and the UK, or UL listings in the USA.
Why it matters
Suppliers can only quote what you describe. If two suppliers quote different materials or packaging, their prices are not really comparable. A clear RFQ puts everyone on the same specs.
Tips
- Ask for quotes at two or three quantity levels.
- Ask which Incoterm the price uses (see our Incoterms guide).
- Keep a copy of every version you send.
This guide is general information to help you get started. It is not legal, tax or customs advice. For your specific situation, consult a licensed customs broker or adviser, or talk to our team.